If you completely change your mind about sending the message, right-click on the message in the Outbox folder. Then click Send again to reschedule the message. Make any editing changes you want to the body of the message or to the intended recipients. Editing a Message in the OutboxĬlick on the message that you want to change. When you click Send, Outlook will reschedule the message for the new date and time. Leave the checkmark active in the Do Not Deliver Before checkbox. You also can change the date and time to send the message in the popup window using the drop down menus on the right.
Now when you click Send, Outlook will send the message immediately. In the popup window, you can remove the checkmark from the Do Not Deliver Before checkbox and click Close. Open the message in Outbox.Ĭlick Options and Delay Delivery, as we discussed earlier. Changing the Scheduled Timeįrom the Outlook Outbox, you can change the scheduled time for delivery. For each of these options, start by clicking on the Outbox folder to see the messages it is holding. If you change your mind regarding anything about the scheduled message, you can make changes while the message sits in the Outbox folder. Step 4: Changing Your Mind on the Scheduled Message Outlook will move the scheduled email message into the Outbox folder until the time arrives for delivering it. Once you’re finished with the message, click the Send button. You can attach files by clicking the Insert menu, followed by Attach File, just as you would with any email message. Step 3: Finish Composing the Email MessageĬlick in the body section of the email and compose the message. (Depending on your settings for the Outlook schedule an email setup, the time drop down menu may list the time in 24-hour military time, rather than using AM and PM.)Ĭlick the Close button to save your choices and to return to the email message window. When picking a time from the drop down menu, pay attention to the AM or PM designation, so you don’t make an embarrassing error here. Then select the date and time at which you would like to have Outlook send the message from the drop down menus to the right. Place a check mark in the Do Not Deliver Before checkbox. In the Delay Delivery popup window, scroll downward toward the Delivery Options section. (If you do not see Delay Delivery, you may need to first click on the More Options area to give you the Delay Delivery button.) In the menu at the top of the Outlook screen, click Options, followed by the Delay Delivery icon toward the right side of the screen. Setting the delivery time at this step will prevent you from inadvertently making this error.
Otherwise, you might just click the Send button as soon as you finish typing the email out of habit, forgetting to set up the delivery time you want to use. We suggest that you set up the delivery time at this point in the process, before you begin typing the body of the email message. In the Subject area, enter a few words that describe the nature of the message.
(Use the CC and BCC fields for addresses, if desired.) You can enter multiple email addresses in this area. Open the Outlook app and click on the Home menu, followed by New Email.Įnter the name for the recipient of the message in the To area. Step 1: Start Composing the New Email Message Here are the steps required to use the Outlook schedule an email process. Although it takes several steps to set up this feature, once you have used it a few times, you’ll be able to complete the process quickly going forward. You can set up the exact time Outlook should send the messages. The Microsoft Outlook schedule an email feature gives you the ability to do this. You don’t want to send the tasks until each individual message is ready, so no one has the information earlier than anyone else.
#How to schedule email to send at set itmes series#
You may wish to prepare a series of job tasks for individual employees, but you want each employee to receive his or her list at the same time. Perhaps you are making an announcement for all of your co-workers, where no one should hear the news until the specified time. Although many people will send emails immediately after they finish writing them, there may be times where scheduling an email for sending at a later time and date is a preferred choice.
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